Scientific Document and Data Management and Automation

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White Papers

Improve Cash Flow and Reduce Labor Costs with Laboratory Automation and Document Management
At Labcore, a division of Poplar Solutions, performance management begins with benchmarking key laboratory activities that contribute to cost, quality, end-user acceptance, and other important variables. Benchmarking allows lab staff to quantify and demonstrate the improvements to laboratory operations. There are a number of metrics that are captured in this initial phase centered around automation of time consuming paper processes such as data package management and creation, automation of capture and retrieving data and correlated documents, staff acceptance of old paper processes and new computerized process. Select this White paper and find out how spending money on software to automate the laboratory can give an excellent return on investment that improves efficiency, lowers costs and reduces risks.

Case Studies

Partners in Environmental Laboratory Automation

How DHL Analytical, Inc. uses Labcore SDMS v3.0 to make their laboratory 100% Paperless and Automate the Assembly of all Data Packages including Complex Level 3 and Level 4 Types.

“By replacing our paper-based manual system with Labcore we have significantly reduced our costs in terms of space, cost of supplies, manpower, and in terms of environmental impact. Also our staff has found Labcore very intuitive to learn because it creates an electronic workflow and filing structure that mimicked the hard copy filing system it replaced.” John Dupont, General Manager of Operations, DHL Analytical, Inc.

“Efficiency is the key element in running any business. At DHL Analytical, we are striving for ultimate efficiency in our operation. Labcore came in with a proposal and persuaded us that they would help us to reach that goal. Now, our report generating is very efficient, data storage/retrieve is simple, and data reach our clients electronically with a few key strokes whether it is level 3 or 4 does not matter. We are starting to enjoy this and we are happy that we made a right decision and the risk is rewarded.” Dr. Luu, President/CEO, DHL Analytical, Inc.

Key Results:

DHL Analytical Challenges	Labcore SDMS/DPM Provides	DHL Analytical Result
Complex Level 3 and 4 data packages done manually with paper and are very labor intensive and costly to produce	Centralized Web based solution enables laboratory to automate the entire process from assembling and review specific instrument runs to assembling any Level 1 through Level 4 data package on the fly in a matter of seconds.	Reduced hours needed to assemble complex Level 3 and 4 data packages by approximately 70% allowing reallocation and reduction of labor costs.
Documents and data are stored in disconnected repositories resulting in data islands making search and retrieval and correlation very difficult and time consuming.	Integration with LIMS and laboratory instruments. Most files are full text searchable in Labcore making it easy to retrieve information.	Search and retrieval reduced from 10 minutes per incident to 2 minutes per incident, an 80% gain in productivity.
Very high costs associated with maintaining paper based system (paper, copying, storing/archiving) *Studies have shown costs are approx $.07 to $.10 per page	Electronically capture document s/data as searchable PDF's with lab specific workflows. PDF editing tools allow commenting.Data packages also assembled electronically.	Greater than 65% cost reduction projected in 2012 from decreased paper, toner, and copier maintenance costs.
Paper-based processes very cumbersome for tracking the status of the documents needed for a completed data packages making errors more likely.	Dashboard visually prioritizes work for analysts and manager mimicking paper process. The software also allows managers to quickly see what files are present and what is missing eliminating errors and allowing quicker turnaround.	All laboratory users report the system being intuitive and easy to use after short amount of training. Errors or omissions, if any, are caught just as quickly as the hardcopy procedure and data package turnaround time has improved by 15% for Level 1 packages and by at least 70% for Level 4.
Document controls such as versioning and audit trails missing or inadequate.	All documents are tracked with full document controls (versioning and audit trail).	DHL Analytical's method for storing and handling documents is now fully defensible and developed using the compliance highest standards.
Customers expect high quality electronic deliverable with lower cost and quicker turn- around times. PDF format now becoming standard.	Data packages of all types (Level 1-Level 4) are assembled into PDF format. Created in minutes with pagination, table of contents and bookmarks making it very user friendly and professional.	DHL Analytical data packages are now competitive with anyone; high quality, delivered quickly and at a highly competitive price.

Keys to Success:

· Tight integration with LIMS and capture and parsing of text based PDF’s from instruments allows for automated document identification speeding up the entire workflow and assembly process.

· Capturing raw data runs from all laboratory instruments through print to PDF > sync to Labcore then moving through DHL Analytical specific workflow process allows DHL Analytical to be nearly 100% paperless.

· User interface that is very intuitive and mimics paper based document interaction which allows for rapid adoption and deployment.

· Individual dashboard view allows managers and analysts to quickly see their work and move it through the laboratory’s specific business processes. The individual dashboard provides a snapshot of selected documents critical to each individual analyst or data reviewer or manager, making the system visually uncluttered. If any other documents are needed to be on the dashboard, Labcore allows the staff the option to access those whenever needed.

· Rapid data package assembly into one paginated, bookmarked PDF of virtually any type required by laboratory.

To learn more about how Labcore can help you make your laboratory paperless and automate your data package management and assembly call (610) 372-3900 or request a demo.

To learn more about DHL Analytical, Inc. visit www.dhlanalytical.com.

Labcore product provides IES with a reliable secure integrated system for long term data management and research collaboration

The challenge
• Capture and manage heterogeneous data and make it available across the enterprise
• Securely maintain and preserve the integrity of data over long periods of time
• Provide secure easy access to data, worldwide, for scientific collaboration
• Ensure regulatory compliance

The solution
• The Labcore ™ Laboratory Data Management System (LDMS) from Poplar Solutions
• The SampleMaster® Laboratory Information Management System (LIMS) and Result Point™ web portal from Accelerated Technology Laboratories, Inc.

The Benefits
• A cost-effective scalable system for current and future needs
• Centralized document management; automated workflow
• Integration and tracking of text, image and metadata
• Secure, fast data access and sharing for reliable reporting
• Easy implementation; system maintenance and support

Key Performance Indicators (KPI)
• Reduced time retrieving data and correlated documents from 35 hours per incident to 2 hours per incident
• Workflow automation in Labcore reduced time spent by lab techs capturing data from instruments by 15% weekly
• System requited on 1-2 hours of training for computer saavy lab techs and a maximum of 2 days for less saavy lab techs
• Provided access to vital data and documents in their native applications via the internet allowing collaboration worldwide on research projects

Webinars

Products

Labcore SDMS

Labore SDMS is a web-based scientific data and document management solution used by leading life sciences, analytical, environmental and other laboratories. Labcore integration with most LIMS and laboratory instruments and captures and stores them in their native file format as well as in PDF. The documents and data are then easily searchable in a repository that ensures data and document integrity through its robust and compliant document control features and audit trail.

Labcore differentiates itself from other SDMS' and document management solutions because it seamlessly ties all lab informatics systems together and rapidly produces and assembles data package reports, such as CLP-Like and CLP, saving laboratories thousands of hours and speed up the delivery of these reports to customers.

Click here for Labcore Version 3.0 Sample Screenshots - Coming Soon - Version 3.0 Product Feature Video's

Labcore SDMS enables laboratories to: Scientists Collaborating

* Integrate with Instruments, LIMS, and other laboratory systems

* Increase Lab Profitability and Reduce Operating Costs

* Streamline and Automate Laboratory Workflows and Business Processes

* Automate the assembly and management of complex reports and data packages such as Level 3, Level 4 or CLP and CLP-Like data packages

* Quickly capture all laboratory raw data and documents

* Securely Store and Access Data, Documents, Reports, Raw Data, Images, and Intellectual Property

* Comply with Government Regulations, Internal Standards, and Best Practices

* Securely Store and Access Data, Documents, Reports, Raw Data, Images, and Intellectual Property

* Improve Customer Satisfaction and Retention

"Labcore SDMS first caught our eye because it could create an electronic structure that mimicked our hard copy filing system, thus making it intuitive for our staff to learn. We view Labcore as being similar to the quantum leap in productivity that DHL Analytical took when decades ago our laboratory went from spreadsheet forms for our data management to our Laboratory Information Management System (LIMS)." John Dupont, General Manager of Operations at DHL Analytical.

Labcore offers the integration touch points to capture, store, search and access the vast amounts of data, reports, images and intellectual property that are generated in the lab. Reducing the growing volumes of paper documentation saves money, helps the environment, and frees up work space in the laboratory. Labcore's customizable workflow automates laboratory operations as well as automates laboratory document and data management. Labcore forms a key part of a laboratory’s program for complying with government regulations (FDA's 21 CFR Part 11, EPA, NSF and others), industry standards, and internal accountability standards.

Labcore SDMS is designed for quick, scalable implementations and requires minimal training so your laboratory can experience the benefits in short order. Labcore offers flexible, affordable pricing options that deliver a speedy return on investment (ROI).

See for yourself why leading environmental, analytical and clinical laboratories are selecting Labcore's products and solutions. Request a free demo today!

Labcore InSight

Labcore InSight™ is a web-based project management, information management and collaboration tool that is highly configurable based on the needs of the organization. InSight enables teams and individuals to create and manage many project types and easily share and collaborate with others through a simple, intuitive interface. InSight was initially built for the needs of project workers at 3M, one of the worlds most innovative companies. Since its launch in 2007 the product has been an instant success due to its ability to improve 3M’s project management and worker productivity.

"The InSight project management system was an instant hit with users. It has enabled greater productivity on projects and sharing of information across the enterprise" Christopher Thomas, Quality Systems Manager 3M Film Manufacturing and Supply Chain Operations, Decatur Film Plant

Why is InSight different than other project management and collaboration tools?

Highly flexible system that can be configured to meet the needs of the customer
Simple and easy to use built with project workers in mind
Implementation approach is very iterative and collaborative with the customer and users ensuring configuration and workflows that meet their needs

What are InSight’s Features?

- Flexible Projects

InSight allows authorized users to create virtual any project structure needed and assign team members in a very granular role based security system. Benefit – as your project needs change the system can be adapted easily to meet your need.
Project templates also enable rapid creation of specific project types that are used often. Benefit – users are more inclined to use the system because it makes there job easier.

- Collaboration Tools

InSight’s collaboration tools allow project workers to share ideas, documents, emails or files of any type through discussion and files area of each project.

- Document/File Management

InSight has a version controlled document library database is very robust and scalable so it can handle the storage needs for the largest enterprise in a very efficient manner. Virtually any file type can be stored and retrieved easily in the InSight software.
Documents and files are under version control so the full life cycle of a record can be kept from its initial check in to the system to an unlimited number of revisions.
InSight’s integration with WebDav allows users to collaboratively edit and manage files on remote World Wide Web servers. It provides functionality to create, change and move documents on a remote server. This is useful for, among other things, authoring the documents which a web server serves, but can also be used for general web-based file storage that can be accessed from anywhere.

- Notification/Email integration

InSight simplifies and streamlines communication on a project using notifications that email users when changes or updates are made to projects. Links within the email take users directly to the appropriate content within the project.

- Searchable

Everything in InSight is searchable — pages, discussions, comments, emails, attachments, and people.

- Integration

InSight can be integrated with LDAP, ActiveDirectory, SQL databases and web services.

InSight is designed for quick, scalable implementations and requires minimal training so your laboratory can experience the benefits in short order. Labcore offers flexible, affordable pricing options that deliver a speedy return on investment (ROI). Labcore pricing options include a traditional perpetual license, based on the number of named users, to a subscription model which eliminate the high start up costs associated with laboratory software. Labcore can be a securely delivered Software-as-Service and is ideal for labs with minimal or fully-utilized IT resources.

See for yourself why leading regulated laboratories are selecting Labcore's products and solutions. Request a free demo today!

DHL Analytical's Impressive Results using Labcore SDMS to make their laboratory 100% Paperless and Automate the Assembly of all Data Packages.

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